Document Imports

Minimum CorEMR Version: 6.0

CorEMR can be configured to import documents to patient charts. This is useful if there are historic documents that need to be uploaded to patient charts, including CCDs, CCRs, MARs, Forms, and other associated documents. Additionally, this can be used for concurrent document exports from another system.

These documents will be added to the Documents section in the patient chart, as if someone scanned or uploaded them. The user will show as CorEMR System.

Folders & File Accessibility

The files need to be available to the CorEMR application server. This will most likely be a locally accessible folder on the CorEMR server, however we could use an SFTP or FTPS service as well. We will need read & write permissions to this folder, as we will remove files once they've been processed.

C:\example\dump\folder
                      \file_for_patient_a
                      \file_for_patient_b
                      \file_for_patient_c

It can also work like this

C:\example\dump\folder
                      \Patient_A
                                \file_for_patient_a
                      \Patient_B
                                \file_for_patient_b
                      \Patient_C
                                \file_for_patient_c

Document Naming

The file name is critical. The default format we've defined is set up like this <external_id>_<booking_no>_<type>.pdf.

  • external_id is required.
  • booking_no & type are not required, but we strongly suggest you provide them.

If the default format can't be matched, that's ok so long as the alternate format retains external_id in a consistent way.

Ideally files would look like this:

59091_201201011253_MAR.pdf
59091_201505162131_CCD.pdf
59091_201908270259_RAD.tiff

As Booking number & type are optional, they may look like this:

59091_non_identifying_text_and_dates.pdf
59091_other_kind_of_named_export.pdf
59091_xray-radiology.tiff

Note: these would be uploaded to the patients currently active booking number, as Quick Archive Document types.

Non-default format, but it will work:

FAC1-MAR-59091-201201011253.pdf
FAC1-CCD-59091-201505162131.pdf
FAC1-RAD-59091-201908270259.tiff

Document Types

If no type is specified on the document, CorEMR will import it as a Quick Archive Document. Otherwise we will use the following map by default

{
    MAR: "MAR",
    CCD: "CCD",
    CCR: "CCR",
    INTAKE: "Intake Form",
    RELEASE: "Release Form",
    RAD: "Radiology",
}

These maps can be defined as a JSON string, so custom type definitions may be used in the case of varying document types.